SenSaaS is a PAY-AS-YOU-GO PORTAL offering an outsourcing service which processes quickly some or all of the following tasks with your documents. These can include: Capture, classification, extraction, validation, workflow and archiving.
No more manual data entry, SenSaaS is the new way to easily process your documents faster and with a lower cost.
This solution was created to automate document processing and to assist companies that want to limit software and hardware implementation in their computing environment. Many organizations are using SenSaaS in order to minimize operational costs.
Here is a video presenting SenSaaS solution:
What is SenSaaS exactly?
SenSaaS is a complete and flexible Cloud solution that allows you to manage electronically and intelligently your document life cycles.
This solution is based on a user friendly Web portal without any software installation. SenSaaS can be implemented quickly so your organization can take advantages of savings immediately using highly recognized capture and extraction products, SenSaaS integrates functionalities allowing processing faster and without mistakes and works with most documents types in your business process. This solution will accelerate your approval process management while rapidly decreasing your operational costs.
Of course, archiving your data and document images in a secure environment for 24/7 access is an available part of SenSaaS services.
SenSaaS automates extraction and validation- no contracts required, no maintenance or support fee’s plus SenSaaS is available for unlimited users. You can now work on different processed documents from the Web and it’s secure. Depending on your decision-making process, SenSaaS allows you to perform approvals from the document image or simply search for it in the document vault. No matter the size of your company there are many advantages to choosing SenSaaS rather than paying for the software, services and other infrastructure that only large companies can afford.
Type of documents processed :
- Accounts Payable
- Accounts Receivable
- Orders Processing
- Human resources
- Delivery Order
- Expense Accounts
SenSaaS also offers a hybrid option if you want to keep electronic documents on your premise instead of the cloud. We want to offer you flexibility so the solution is scalable to everyone’s needs.
According to the Aberdeen Group, today’s outstanding organizations confirm they have reduced invoicing processing costs by 91% through the use of automated solutions.
Choosing SenSaaS as Business Process Outsourcing (BPO) is a smart choice because it is Simple, Solid and Secure. Simple because all hard work is on us and only 30 minutes a needed to train a single user. Solid because after 5 years, and almost two billion of pages processed, it’s still in operation and growing with new services. Secure because SenSaaS has processed over 150,000 government tax documents with no security breach. Our unique SenSaaS recipe allows you to use capture and data extraction services according to your specific needs while keeping your documents in your office. The security of your data is guaranteed by a highly secure system and many other measures. Our competitive time of process allows you to continue your daily activities without any worries.
- Low costs: no software, no license and maintenance purchase, only a cost per document processed
- User friendly interface and extremely easy to use
- Traceability of documents: real time consultation
- Physical possession of your documents all the time
- High quality of data: OCR extraction technology and human validation
- Detailed audit trail
- Fully multi tenant
- Fast implementation (less than 30 days)
Sensaas – How it works?
More than just a user friendly Web portal, SenSaaS is also easy to access. All you need is an Internet connection and a scanner or a Multifunction Printer (MFP) for paper documents. If you get electronic documents you just need to point those emails to the Portal so you won’t have to print it. SenSaaS by itself is a Simple, Solid and Secure solution that also seamlessly uploads extracted data to your financial system or ERP and is able to respond to every need of your organization without the usual costs associated with software purchases.
Scanning or file import
To enable the capture of your documents you simply need to be connected to the secure Web portal and scan or import documents before sending a process order to our service. With our simple approach you can transmit your documents by email or fax after scanning. SenSaaS, a unique remote capture service is the result of many efforts in research and development. You can always keep your original documents whether paper or electronic.
It is also possible to have us scan your back file documents by sending us your boxes of paper documents and we will send it back to you once all the scanning is done. Of course this is a confidential process.
We automatically extract information from your documents extracting the data you need for your different computing systems. For example, date, supplier’s or customer’s name, payment amount, taxes etc. This method allows your data process to be 5 to 10 times faster and to reduce error risk. Automated extraction of data using powerful recognition technologies, combined with other control mechanisms specific to SenSaaS allows you to eliminate errors due to manual data entry.
Even though we use the best technologies available on the market, final validation is executed by our team so we can assure you optimal quality of extracted data. We understand that the information we process is essential to your operations.
We will help you to establish an automated workflow that can accelerate and standardize your approval process. You will then be able to electronically process your workflow before sending it to your ERP system. You can avoid working with problematic data while keeping control of your operation and having a better monitoring solution.
Your data and document images are stored on highly secured hardware that you access from any Web portal, allowing for a fast, easy and simultaneous integration with any browser (Mac, PC, tablets or smartphone) wherever you are. It’s also possible to return document images to your own document archiving system.
Integration and data recovery
You can recover your data on our SenSaaS Web portal in the required format for the integration in your ERP or Accounting system. By using SenSaaS you can track your document transmission in real time so you can streamline your internal operations and have insight into which documents have been processed.
Images of your documents can be kept in SenSaaS or sent back to your servers. SenSaaS is flexible. We can upload document images into your Enterprise Content Management (ECM) Solution or provide you our On Premise ECM from Hyland (OnBase). We can also upload to Laserfiche, Microsoft Sharepoint or into your ERP or accounting system if feature available.
At any time, you or your supplier can have access to SenSaaS workflow to check document processing.
Security with cloud computing
DON’T WORRY ANYMORE! WITH SENSAAS THE CLOUD BECOMES SECURE!
When it comes to the Cloud, security is a major concern for many organizations. However, it is a well know fact nowadays, that the Cloud solution is safe or safer than an on-premise solution.
You can now access technology that many companies have paid hundreds of $1000’s for, all in the Cloud. We understand that the security of your information is a primary concern and that’s why SenSaaS offers you a highly secure service platform and access to many Tier1 Data Capture and Content Management solutions.
Cloud allows you to benefit from redundant infrastructure at a lower cost.
- Private cloud servers hosted in Canada by OVH one of the largest worldwide providers
- 99.9% Uptime with Redundant UPS and Electrical Generators
- Virtualization (VMware) ensure your software and data are segregated
- Multi-instance architecture allowing optimal insulation for each client
- Ensures back up and redundancy and business continuity
- Data integrity guaranteed by snapshots: instantaneous data images that you can recover anytime you want
- ISO 27001 certification in coming (Information Security Management System)
In order to ensure a high level of information security for our customers, we have engaged the worlds third largest worldwide hosting company called OVH which is located in Quebec. OVH meets international standards so it can ensure optimal protection of all your data.
OVH came to visit our offices during the spring and here’s a little video to explain what brings the dedicated Cloud from OVH to INTEGRIM and its customers.